ASN: Advanced Shipment Notice

Term of the Week #14

3 min readOct 30, 2023
Evoload | ASN Advanced Shipment Notice

The Advanced Shipment Notice (ASN) is a critical component in supply chain and logistics management.

What is an ASN in Logistics?

It is an electronic document that provides detailed information about an incoming shipment before it is delivered to the recipient. The ASN offers a comprehensive goods overview, including quantity, shipping date, carrier, and other crucial information. This tool is essential for ensuring an efficient flow of goods through the supply chain, reducing errors, improving visibility, and enabling better operational planning.

The primary goal of the ASN is to enable recipients to prepare for the receipt of goods more efficiently. Before the introduction of the ASN, businesses often needed more detailed information to manage deliveries, which could lead to inefficiencies, delays, and additional costs. With the ASN, companies can plan resources more accurately, optimize receiving operations, and reduce errors in goods receipt.

Benefits of Using an ASN

Using the Advanced Shipment Notice in logistics offers numerous advantages for businesses in goods management and supply chains. Here are some of the key benefits:

Enhanced Supply Chain Visibility

The ASN provides a clear view of incoming shipments, allowing businesses to monitor shipment progress and anticipate potential issues closely.

Error Reduction

With detailed information provided in advance, errors in goods recording and receipt are less likely to occur. This helps to avoid discrepancies and delays.

Improved Operational Planning

Companies can plan for the resources required for goods receipt and handling, ensuring a more efficient workflow.

Cost Savings

Increased efficiency and reduced errors from using ASN can lead to significant operational cost savings.

Better Customer Service

The ability to communicate the expected arrival date of goods to customers helps improve customer service by reducing wait times.

Regulatory Compliance

In some industries, using ASN is mandatory to ensure regulatory compliance. For instance, in the food sector, it’s required for product traceability.

In summary, the Advanced Shipment Notice is a crucial tool in modern logistics. It provides greater transparency, enhances operational efficiency, and reduces errors, optimizing supply chain operations and meeting customer needs more effectively.

Creating an Effective ASN and Best Practices

Creating an effective Advanced Shipment Notice (ASN) and following best practices in its implementation is essential for maximizing its benefits. Here’s how to create a reliable ASN and some essential best practices:

  • Accurate Information: Ensure that all information provided in the ASN is accurate and up-to-date. This includes details such as item descriptions, quantities, shipping dates, and the names of carriers.
  • Standardized Formats: Use standardized ASN formats such as Electronic Data Interchange (EDI) or other industry-specific standards to facilitate seamless communication between trading partners.
  • Timely Transmission: Send the ASN well in advance of the shipment’s arrival. Timely transmission ensures the recipient has adequate time to prepare for the goods’ receipt.
  • Item-Level Detail: Provide item-level detail in the ASN, including individual product serial numbers or barcodes, to facilitate precise inventory management and traceability.

In conclusion, by following these best practices and creating an effective ASN, you can enhance your logistics operations, reduce errors, and foster strong relationships with your trading partners. The Advanced Shipment Notice is not only a tool for better visibility but also a means of ensuring the efficient and reliable movement of goods throughout the supply chain.

What is Evoload?

Evoload is a blockchain Freight Exchange platform built on the MultiversX Ecosystem, that is going to enhance and disrupt the logistical and transportation scene. The first in Europe to offer business intelligent solutions that benefit all stakeholders whilst using blockchain technology to create an unprecedented rewarding workflow.

Website | Whitepaper | Pitch Deck | Twitter | Telegram | Linkedin | Youtube